Administration Specialist (m/f/n)

About BYD Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team. BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem. Administration Specialist Job Responsibilities Administrative Operations • Manage the daily administrative operations and office management. • Procure, inventory, and maintain office supplies, office equipment, and fixed assets. • Maintain the office environment to ensure a clean, safe, and well-organized workplace. Meeting & Event Coordination • Manage meeting rooms and coordinate meeting schedules. • Organize company meetings, training sessions, team-building activities, and various corporate events. • Coordinate meeting materials, on-site support, and post-meeting follow-up. Reception & External Relations • Welcome visitors and provide professional reception services for customers and business partners. • Coordinate hotels, transportation, catering, and other business hospitality arrangements. • Liaise with property management, suppliers, and third-party service providers. Travel Management • Arrange domestic and international business travel, including flights, hotels, visas, and other travel arrangements. • Manage travel expenses and related reimbursement processes. Document & Records Management • Establish and maintain administrative archives and company document management systems. • Organize and archive contracts, notices, administrative policies, and other official documents. • Ensure administrative documents are complete, accurate, and easily accessible. Vendor Management • Source, evaluate, and maintain relationships with administrative suppliers. • Follow up on procurement, payments, and contract implementation. • Control administrative costs and improve resource utilization. Employee Support • Provide daily administrative support to employees. • Assist with new employee onboarding and office resource allocation. • Coordinate with IT, facilities, and other support departments to resolve office-related issues. Other Responsibilities • Perform other administrative duties and cross-functional coordination tasks assigned by management. Qualifications • Bachelor's degree or above; majors in Business Administration, Office Administration, or related fields are preferred. • 5 years of experience in administration, office management, or general affairs. • Proficient in Microsoft Office applications (Word, Excel, PowerPoint). • Excellent organizational, coordination, communication, and execution skills. • Detail-oriented, responsible, and able to work effectively under pressure. • Strong service mindset and team spirit. • Proficient in Chinese, German, and English; fluent English required for most international positions, with some roles also requiring proficiency in the local language. Core Competencies • Office Administration • Vendor Management • Business Reception • Meeting Coordination • Travel Management • Cost Control • Document Management • Cross-functional Communication & Coordination • Problem Analysis & Resolution • Multitasking Location: Offenbach am Main Type of Employment: Full-Time